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A breakdown on the Battlefields PowerPoint. The full PowerPoint can be found at the bottom of the page.

Travel Company - NST

Established 1967 - over 45 years’ experience

Government recommended health and safety policy

ABTA and ATOL protected - your payments are insured

Insurance cover and 24-hour medical assistance cover

Tour Objectives

On our tour, students will:

  • Review the nature of trench warfare and what we can learn from warfare in terms of social, political and technological change.
  • Develop an appreciation of the impact of warfare
  • Reflect on how and why WW1 should be remembered

Coach Safety

  • Close supervision, in pre-allocated groups of 1:10, at embarkation and disembarkation.
  • Children arranged in pre allocated groups of 10 with individual staff responsible for supervision.
  • Exit and enter bus as a group- MJO to count on and off.
  • Planned service station stop – see below.
  • MJO will do final count before coach moves off.
  • In France & Belgium staff seated at fire exit of coach as per EU law.
  • MJO Seat belt check before departure at each point.
  • No children move while coach in motion.
  • Travel Sickness sat at the front facing outwards.

Coach Information

  • Company Name: Skills Group
  • Address: Belgrave Road, Bulwell, Nottingham, NG6 8LY
  • Telephone Number: 0115 977 0080
  • OOH Telephone Number: 0115 977 7424


Coach Times - From National

  • Tuesday 17th October.
  • Meet at 03:10am.
  • Coach arives at 03:15am.
  • Coach departs 03:45am.

Service Station & Coach

  • Single occupancy coach for our trip.
  • Remains with us for the duration (look after it!)
  • Includes boots off before embarking post field trips (bag for life with boots in)
  • exit of coach: hazards, timing, phone number, buddies, risks of car park.
  • Buddy system established in student-students remain in these pairs at service stations.
  • Students to have MJO (school phone) number on their phones in case of separation.
  • Clear meeting point prior to exiting service station’s for coach.
  • Staff monitor students around service station – distant.
  • Staff allocated group of 10 to register before embarking coach at service station.
  • MJO final count before departure from service station & BSU second count

Ferry Crossing

  • Close supervision on vehicle deck
  • "Rules” established and participants briefed especially re open deck area (not permitted in dark or if sea rough).
  • Remain in pairs (buddy system - each responsible for named other(s).
  • Establish a specific seating area / meeting point and have a member of staff there throughout crossing.
  • Explain the ferries emergency procedures (term muster station etc) to the group.
  • Plan arrangements for docking reminding group of numbered stairway to coach deck.
  • Careful head count before disembarkation

Risk Assessments- key points-safety first

Students Swap phone numbers with buddy and stay in buddy pair at all times.
Students Record staff ‘school’ phone number on lanyard
Students in 1:10 ratio groups at key points- students registered.
X3 staff first aiders 
Head counts at all points
Briefings at each destination and in the morning.
Ypres- brief “free time” clear control measures.
Students, staff, accommodation & tour operator -clear medical, travel sickness & diet
Staff – emergency contact Head teacher, SLT and Tour Operator
Rendezvous points if separated
Ferry – open deck not permitted unsupervised, not at all in rough seas.
Ex-Battlefields sites- not touching metal objects & sticking to designated paths
Traffic- from the left, tight controls service stations, ferry, coach parks  & Ypres. 
Accommodation- same sex rooms, locked at 10.00, staff monitor.

Risk Assessments- key points-Medical

Please notify of any updates to medical conditions Eg Depression
We will take paracetamol & ibuprofen – if you are not happy us administering this please let Mrs Westwood know at the end.
We have a list of medical conditions from the ECV4 form – Mrs Westwood check in
Students to keep medicines on their person – if you would like Mrs Westwood to look after them please let her know today.
X3 First Aid trained staff.
No nuts on the coach/in dorms please due to a peanut allergy.


Insert Day 1 itinerary- 1915 Battle of Passchendaele (Belgium) 

  • 18:30 meal at Hotel.

Accommodation Hazards

Dormitory rooms of six with bunk beds
Single sex dorms with teacher rooms at the end. External access in case of emergency
Games and dinning room
Enclosed grounds
Doors/windows locked at 22:00 pm after staff check of pupils
Same sex staff will check pupils into rooms and lock doors at 22:00pm
Staff pre check for hazards & brief students
Sleepwalkers please inform MJO
Liable for damage not identified at start of trip
Purpose built schools facility – not a Hotel.


Day 2 Itinerary- 1915-17 Battle of Ypres (Belgium)  

  • 08:00 breakfast
  • 09:00 depart for the day
  • 09:30-10:30 Tyne Cot Cemetery
  • 11:00- 11:30 Langemark Cemetery
  • 12:00-14:00 Sanctuary Wood
  • 14:30-15:30 Lunch in Ypres. Chocolate Shop!
  • 16:00 Flanders Field Museum
  • 18:00 meal at Hotel
  • 19:00-20:00 Last Post Ceremony (Ypres)

What will we see & do? Day 2

Sanctuary Wood
Sharp metal & barbed wire
Head injuries from height
Deep shell holes- walking boots/Wellingtons
Live explosives- under no circumstances pick up a metal object
Stick to paths
Safety Precautions
Pupils log staff phone number
Pupils log two other pupils phone numbers
A copy of the itinerary
Safety lanyard to be worn at all times
Remain with a designated buddy throughout any free time
Check in with staff at a specific time and location
Head counts off and on coaches and at other appropriate times eg leaving museums
Pupils briefed on hazards at each location
Traffic hazards and limitations on where to go
Stay within red area- made clear to students 

Day 3 Itinerary- 1916 Battle of the Somme (France) 

  • 07:00 breakfast
  • 08:30 depart for the day
  • 10:30 Newfoundland Park
  • 13:00  Thiepval Memorial
  • 13:45 Depart to Calais
  • 18:20 Arrive Dover
  • 23:30 est arrival Hucknall

Travel tips - money

We recommend that students take £10-20 & Euros 10-20 with them on the visit.


Breakfast/lunch service station on the outward journey if packed breakfast not brought.
Ferry crossing – lunch if packed lunch not brought
Ypres – Chocolate and souvenir shops
Return journey – service station stop in the UK.


There are no longer COVID-19-related restrictions on travel from the UK, such as the need to present evidence of vaccination, a negative COVID-19 test or to complete a Passenger Locator Form

Travel tips – Packing/kit list

Passport- to be handed to Mrs Westwood on boarding the coach Tuesday morning.

Clothes should be comfortable, practical and non-offensive.

A waterproof and warm coat

Wellington or hiking boots (in a separate bag for life).

Towels and Toiletries

Rucksack or day bag

Bottle for water

Entertainment for the coach (note that electronic equipment not covered by insurance- “home insurance”? )

Medicines (travel sickness)


Not allowed; Sharp objects, Cigarettes, Alcohol, Drugs.

*Towels NOT provided by accommodation.

Locate My Trip

Locate my trip - live updates on your group’s tour location with NST’s trip tracker

Locate My Trip is the easy, convenient way for your school to follow your group’s location whilst on tour, and has been specifically designed to provide reassurance to both parents and teachers.

Watch our short Locate My Trip video here –

Academy Sanctions apply

Smoking, Alcohol or drugs are strictly prohibited.
Sanctions applied in Belgium/France (removal free time) and on return to the UK (Reflection/suspension).
Other school sanctions apply eg failure to follow instructions lead to Leadership team detention and meeting.

Students have permission to miss Period 1 on Friday 20th October due to the late arrival on Thursday night.

FAQs Insurance- cancellation

Cancellation, Curtailment or Change of Itinerary What is the excess amount? The excess is £25 per person, or £50 per person for winter sports.

Does ‘Death in Family’ cover extend to parents/grandparents/ guardians? We do not define, but any death that forces an insured person to cancel or curtail is acceptable.

If a family member or an individual is diagnosed with a serious medical condition, and they no longer want to travel, are they covered? Yes, if a serious illness forces a person to cancel or curtail, they can make a claim

FAQs – insurance - belongings

Are electronic items covered? Electronic gadgets are specifically excluded, as the items should be insured under home/contents insurance.

Is cover for lost Documents e.g. passports and travel documents (including student documents to re-enter the UK) included? Yes, cover is up to £1,500 per person and includes accommodation, sustenance, additional travel and documents etc